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1. Can impounded cases be seen via the new Portal if I am the attorney of record?

As in the past, impounded cases are kept confidential and not available on the portal, even if you are the attorney of record.

2. Can we file multiple documents at one time?

Yes. You can submit multiple documents in one filing. Once the first document is uploaded and you save changes there is a button that says 'add another filing'. When you click this button it allows you to select the appropriate Filing code and other details for your next document. Also, please make sure the naming convention of the document accurately depicts what you are filing: Parenting plan, Financial Affidavit, Rule to Show Cause, etc. These names are what will appear on the case when the Judge reviews.

3. How do we handle exhibits with the new eProcesses?

For exhibits that are part of a pleading, you will eFile the exhibit as an attachment to the document you are filing.

4. How will we get a copy of an eFiled Summons? Also, when we need a summons given to a process server, how will that work now?

Each law firm will eFile over their summons. An email will come back to you with a link that will allow you to bring up the document, print it out and give to process server. We will no longer be utilizing the folders in the Clerks office.

5. If we file a proposed order through eFileIL, how do we get a signed copy? What about a filed affidavit? Or Petition?

When a document has been eFiled, you will receive an email stating that your filing was submitted. Once the filing has been accepted in the Clerks office it will be admitted to the case. There are two ways to see your filing: 

1. You will receive an email stating that the filing has been accepted. Click on the links contained in the email to view and print your document.
2. Go to the Peoria County Portal to retrieve the document
3. If the filing requires a Judges signature, the order will be unsigned in the email link. The order will be placed into the Judges queue for signature. The filing attorney will be responsible for going to the portal and sending the documents to opposing counsel after they are entered. We are encouraging every firm to sign up for the Peoria County Portal to retrieve the documents they need.

6. In probate court we have always had to file the Original Will. How will that be handled with eFile and eCourt?

Just as in the past, the original will needs to be filed for safe keeping with the Circuit Clerks office. When eFiling a new Probate Case. You will simply eFile a copy of the will (with stamp and will number on it) as an attachment to your petition.

7. Is it important to select the correct filing code?

Yes! It is very important to carefully choose the appropriate code prior to submitting your filing. Filing codes have been configured to have specific behaviors depending on what code you select. Petitions and other document that do not require the Judges signature, will be date stamped and put on the case as well as our public portal immediately. Proposed orders will be carefully reviewed by the clerk and once accepted will be routed to the Judge for signature. Selecting the wrong filing code may result in a rejection by the Circuit Clerks office, which would delay your filing.

8. It seems like there are several new processes being implemented in Peoria County. Can you explain them?

There are three components to our e-Initiatives: eFileIL: Allows attorneys to file documents electronically 24 hours a day, 7 days a week. eCourt: Is a process we are using to move those electronic documents through the courts for appropriate action without the creation of case files, or the printing of documents. Portal: We have always had the ability for the public/attorneys to search Peoria County cases and hearings. The new portal that was just rolled out will now allow Attorneys the ability to view and print document. To do that they must be registered as an attorney and be the attorney of record on the case they wish to see. Links to register for eFile and Portal are on the Peoria County Website.

9. We used to get court dates over the Counter when we filed. How do we do that now?

Today, many of the attorney offices email the court clerks to get dates and other information. We see that being the best way to communicate and request dates outside the courtroom.

10. When I eFile will I get a receipt for my transaction?

Yes, upon completion of the filing you will be given the opportunity to print out a receipt. However, your card will not be charged until the filing is accepted.

11. When I eFile, what date will appear on the document?

Here is the language from the AOIC on timing of of eFiling: Upon Submission of an efiled document, the filer will receive an email with a confirmation of their transaction. This will serve as proof of submission. A document will be considered timely submitted if efiled before midnight on or before the date on which the document is due. A document submitted electronically after midnight or on a day when the Clerks office is not open for business will, unless rejected, be file stamped as filed on the next day the clerks office is open for business. In the event the Clerk rejects a submitted document, the document will not be filed and the registered user will receive an electronic notification of the reason(s) for the rejection.

12. When should I eFile? And when will I utilize eCourt process?

Any filing that would have normally been submitted over the counter in the Circuit Clerks office is a candidate for eFiling. All orders and/or court documents that would have previously been created by grabbing a form off the table in the courtroom is when the eCourt process would be used. Then go back to your office and log into the Portal and view or print the signed orders from the convenience of your office. If you eFile something that you intend to be reviewed and signed during court you should file no later than 48 hours ahead AND make a note on the filing when your court date/time is. OR there will be a chance it will not be available.